Release Notes

You can now easily create bookings for nonmembers. When you make a booking, simply select "New Nonmember" from the dropdown menu, enter their details and a profile will automatically be created on the Customers page. This ensures that even first-time visitors to Spacebring can be managed efficiently.

Administrators can also book resources for existing nonmembers. Simply select the necessary resource, enter the booking details and search for the nonmember in the "Booker" dropdown.

Google Calendar Sync for Resource Bookings

Spacebring now integrates even more seamlessly with Google Calendar, allowing you to sync desk, office and parking bookings alongside existing rooms.

With this improvement, all updated and upcoming bookings from external marketplaces are automatically displayed in Spacebring in real time.

Navigation in Spacebring is now faster than ever before. With the command palette, you can instantly jump to any module, page or key action — just by typing its name. You no longer have to click through menus. Just type, select and go.

MacOS users can open the command palette with the shortcut ⌘ + K, while Windows users can press Ctrl + K to use the palette.

You can quickly access any page using the command palette, including:

• Resource Management: Rooms, desks, offices, parking spaces, and floor plans.
• Operations & Engagement: Users, requests, invoices, plans, chats, feed, events, orders, benefits, tickets, analytics, and more.

Need to take action? You can open important workflows instantly, such as: Invite a user, create a company or add a nonmember.

More features:

• Support for multiple locations — for quick access, the names of the locations are displayed next to the results.
• Multilingual support — search in any language available in Spacebring.
• Quick access to the member web portal — open it instantly in a new tab.

Try it now — just start typing in the command palette and find what you need faster.

Our latest enhancements simplify financial management, reduce confusion, and improve record keeping for administrators. Here’s what’s new:

• Invoice Memos: You can add or edit memos on any invoice at any time. These memos are visible only to administrators and in custom reports, making them useful for recording payment details when an invoice is paid externally or documenting voiding reasons for auditors.
• Clear Identification: The member or company name is now displayed directly below the invoice number when you manage invoices in the dashboard. This update makes it easier to administrator recognize and verify invoices at a glance while working within the invoice management page.
• Tax Type Customization: Different tax terms are used across regions, and you can now choose how they appear on invoices and receipts to match local tax regulations — whether as tax, sales tax, VAT, or GST.
• Partial Payments Tracking: Previously, invoices had to be marked as fully paid, even if only a partial payment was received. Now, administrators can accurately record partial payments with the "Applied Balance" feature, improving financial transparency and reconciliation.

These updates make invoice management even easier and more intuitive. Take advantage of these improvements today and streamline your financial workflows.

Managing orders is now even more flexible. With this update, both administrators and users can cancel orders, while administrators have more control over refunds.

Orders cancellation

• Users can cancel when they no longer want an order, while administrators can cancel it if a product is out of stock.
• To manage automated refunds for user cancellations, administrators can set a "Refund Policy" for each product.

New refund logic

• Auto-refund settings now apply only to customers, whereas previously they applied to both administrators and customers.
• Admins now have full control over refunds when canceling bookings, tickets and orders. Previously, refunds depended on the refund policy. Now admins can decide whether a refund should be issued at the time of cancellation.

These improvements provide more flexibility and control when managing orders and refunds. Book a demo today to experience the new features.

Effortlessly issue a refund for any customer transaction with the new “Refund” button. Just one click, no hassle. Available for all customers using Stripe, WayForPay, or KakaoPay payment gateways.

• Initiate refunds directly from Spacebring without switching to your payment gateway dashboard.
• Override automatic refund policies when you need to make customer exceptions.
• Keep accurate records with all refunds logged under transactions, bookings, and invoices.

With Spacebring, forget about complicated processes. Enjoy a smooth, stress-free way to support your customers while keeping operations efficient.

Introducing an upgraded color system and visual indicators across Spacebring to help administrators make faster decisions. 

• The Rooms calendar now distinguishes bookings made by administrators, members, and nonmembers through color-coding. This lets you quickly spot bookings that need your attention and provide top-notch customer service. 

• Analytics charts feature improved color indicators and hover tooltips. This helps you reveal key figures at a glance and spend less time analyzing data.

• Floor plans have been enhanced with the new color system and legend to let you instantly check resource availability for booking or rental.

Introducing the new Invoices page in Spacebring. It brings invoices across all your customers together in one place for quick, efficient tracking and management.

With powerful filters for status, company, and user, you can quickly see all unpaid invoices to manage debts, review drafts that need issuing, or locate invoices for a specific customer in seconds. Need to take action or remind to pay? Clicking on any invoice opens its details page and gives you further management options.

Track and manage invoices in seconds, not hours. Book a demo to see how Spacebring invoicing works.

Discover 5 smart space management features in the new Spacebring:

Resource Management

• Offices with partial assignments now show the number of available and occupied seats. This highlights the remaining capacity for each office, making leasing decisions easier for you.

Billing

• A new "Copy Link to All Public Plans" button on the Plans page lets you instantly copy a link to your plans for sharing on marketing platforms or with interested customers.
• Custom reports for “Transactions” and “Invoice Items” include information about discount amounts, offering clearer insights into net revenue versus discount impact.
• WayForPay integration supports automatic refunds for canceled bookings and event tickets, simplifying the refund process for both administrators and customers.

Visitors

• New visit status icons on the Visitors page help you quickly identify whether a visitor is registered, checked in, or checked out for better operational oversight.

Meet the All-new Spacebring. Reimagined from the ground up to bring revolutionary speed and ease to your space management and daily operations. 

We’re saying goodbye to the one-app-fits-all approach. The All-new Spacebring is your tailored admin portal, centralizing all controls into a single, organized dashboard. No more juggling between admin and member features. Spacebring is built to make space management efficient:

• A denser list-based layout across all pages for a fast overview of the key information without unnecessary scrolling.
• Dedicated sections for each aspect of space management for intuitive navigation.
• A faster simplified process for adding and managing resources and services, and much more.

The Member Web Portal and Member Mobile App have been transformed into dedicated member-focused experiences, decluttered of administrative controls to create a more intuitive user experience. 

As a Spacebring customer, take advantage of the new admin portal at no extra cost by simply logging in at app.spacebring.com. If you’re not using Spacebring yet, book a demo to see the All-new Spacebring in action.

Your journey towards smarter, faster, and simpler space management starts now.

Introducing 3 key enhancements to invoices and receipts that will make your members’ experience even better:

• Invoices and receipts now display any discounts applied to the purchase or subscription, highlighting the value for your customers and providing a clear breakdown of charges.
• Users get immediate receipts upon signing up for plans and making payments for invoices, giving them instant confirmation of their transactions.
• Invoice and receipt breakdown now includes Unit Amount, Amount, and Subtotal values before tax for compliance with invoicing regulations.

With Spacebring billing, everything is straightforward, ensuring a seamless journey for your customers.