Release notes

Our latest update brings smarter, more flexible billing and booking to your platform with scheduled invoice items, and credit/day pass transactions.

Say goodbye to advance charges. Now, bookings made with credits, day passes, or with a personal or company invoice are charged based on their start date, not their creation date. This means:

• Fairer use of credits/day passes: future bookings are only charged when the relevant subscription period begins. This ensures clear balances and fair usage for your members.
• Accurate invoicing: bookings for future months that are paid with the personal or company invoice are no longer invoiced in advance. Instead, they're shown on future invoices according to the start date of the booking, allowing for more accurate, event-based billing.

Availability & early access

Our customers already benefit from scheduled invoice items at all locations. Scheduled credit and day pass transactions are available on demand via the member web portal and on mobile (from version 4.8.9).

Want to activate scheduled transactions for your network even sooner? Get in touch with us.

We’ve made a range of improvements to simplify subscriptions, clarify pricing and make managing billing more intuitive.

Here’s what’s new:

• Buying subscriptions now includes a quantity option—ideal for teams or multiple memberships.
• We’ve added support for three new Stripe payment methods: BLIK (Poland), Bancontact (Belgium), and EPS (Austria) to make it easier for your members to pay in their preferred way.
• Introducing 24-hour resource price tiers. This is particularly useful for teams or members who reserve rooms or desks for longer periods of time.
• Members see a clear list of amenities, including newly visible credits and day passes, making it easier to compare plans at a glance.
• Refunds are shown directly in the original transaction rather than as separate entries, making the transaction list clearer.
• We've improved subscription change alerts. They're now only displayed when a change takes effect at the next renewal, and they're more visually recognizable.
• Admins see the prices without subscription discounts. This gives you a more accurate overview of your price base.

With this release, Spacebring continues to make space and subscription management smarter, clearer and more efficient. Dive in and discover the new features.

We’re excited to announce a new integration with HubSpot Meeting Scheduler—a powerful tool that makes scheduling tours for your space easy, efficient, and email-free.

No more endless email chains. With HubSpot Meeting Scheduler now integrated with Spacebring, potential clients can book a tour of your space directly from your member web portal—choosing from available time slots that reflect your real-time availability.

This upgrade streamlines your booking process:

• Guests simply click “Book a tour” under a location, select a time, and confirm.
• Calendar invitations and reminders are automatically sent to you and the guest based on your HubSpot Meeting Scheduler settings.
• Assign a unique HubSpot meeting link to each of your locations to seamlessly manage bookings across multiple locations.

To activate the HubSpot Meeting Scheduler integration, make sure you’re on an Essential plan or higher and set up your HubSpot account.

Make tour scheduling effortless for your guests—connect the new integration now.

We continue to work on improving and simplifying the management of your space—with a focus on automation, visibility, and speed. The newest release brings powerful features to help you save time, reduce errors and improve the user experience.

• You can now set up a dedicated accounting email in billing settings. All receipts and invoice PDFs will also be sent to this email, so you can easily connect Spacebring to accounting apps that parse attachments. A simple feature with a powerful impact—effortless financial tracking without complex integrations.
• Floors show clearer availability information: fully assigned, occupied or unavailable, so you know exactly how your space is being used.
• Managing lists is now faster. You can remove items directly from the list view—just click on the menu next to an item and select “Remove”.
• You can access support ticket assignee profiles directly from the sidebar. On mobile, the ticket fields are neatly organized under a new icon in the top right corner.
• We show the creation date for each user and company, so you stay on top of timelines with less guesswork.
• PWAs (Progressive Web Apps) saved on desktop have a navigation button that makes it easier to move around the app and improve usability.

Log in now and experience a faster and clearer way to manage your space.

We’ve introduced a number of design and usability improvements to make your daily workflow clearer, faster and easier.

From booking resources to managing invoices, these updates are designed to make every interaction with Spacebring more intuitive:

• Landing page: improved design for businesses with 1 or more locations, and a revised look of the location display.
• Network dropdown: now with a clear, functional icon to make it easier to switch quickly.
• Chats: a brand new layout for smoother communication.
• Integration page: redesigned UI for better navigation and visual clarity.
• Bookings: we’ve replaced the subtle list icon with a clearer selection on all pages. This also makes the Floors easier to find (web now, mobile—coming soon).
• Invoice page: a refreshed layout for invoices that is clearer, faster, and easier to navigate.

Log in today to see the improvements in action. Not a Spacebring customer yet? Book a demo to explore what’s new.

We’ve released updates to make managing your space even easier—faster actions, more control, and better clarity for your operations.

What’s new:

• Spacebring supports Arabic with a fully localized experience, including right-to-left (RTL) navigation and typing customization — making the platform more accessible and intuitive for Arabic-speaking users and global teams.
• You can attach files to support tickets to simplify issue reporting and communication (web now, mobile — coming soon).
• Do you need to keep records or share receipts? We’ve added a Download receipt PDF button to all invoices, bookings, event tickets, and orders making documentation easier than ever.
• Inviting users is now smarter. You can assign the Company Manager role during invitation—and yes, it’s already integrated into our Zapier actions, so you can automate it all effortlessly.
• We’ve matched product orders with refund policies at the time of purchase. This means that changes to a product’s refund policy will no longer retroactively affect existing orders—for the same consistency you’re used to from your bookings.

Try out the new features today and stay tuned for upcoming enhancements.

Introducing an integration with Calendly that makes scheduling tours for your space faster, easier and hassle-free.

Forget the endless back and forth of email coordination. With the Calendly connected to Spacebring, potential customers can book visits to your space directly through your member web portal—choosing from available time slots that are synchronized with your schedule in real time.

This transforms your booking experience:

• Guests simply click “Book a tour” under a location, select a time, and the booking is complete.
• Once the tour is booked, both you and the visitor receive calendar invitations and reminders.
• Link a unique Calendly event to each of your locations to streamline bookings across multiple locations.

To enable the Calendly integration, ensure you’re on an Essential plan or higher and set up your Calendly account.

Connect the new integration to your locations today and make tour scheduling effortless.

At Spacebring, we strive to make your shared space management more efficient and intuitive with every update. Our latest release introduces new customization options, improved booking flexibility across all resources, and smarter ways to keep everyone informed:

• Customizable invitation emails
  You can now set your own text for member invitations, invitation reminders, and visitor invitations. Personalize messages to better match your brand voice and communicate clearly with your community.
• Flexible booking management across all resources
  Administrators and members can now easily extend, shorten, and adjust bookings not only for rooms but also for desks, equipment, and parking lots. Managing all types of bookings is now even easier and faster.
• Improved push notification prompts
  We’ve introduced a new pop-up that prompts both administrators and members to allow push notifications. The pop-up is designed to encourage users to give their consent so that they can receive important updates on bookings, payments and events. This ensures that administrators stay informed about user activity, and members don’t miss any important reminders.

Enhance your community’s experience today. Log in and make the most of the new features.

We’ve rolled out several updates to make managing your space even easier:

• Company managers can now control members' access to company credits and day passes, and book resources on their behalf using company payment methods.
• Searching for events is now even faster with a brand new search feature. It helps members find specific events when there are many to choose from.
• You can now set a custom order for product and benefit categories, giving you full control over how your listings are organized and displayed.
• A "Benefit applications" report is now available for better tracking and transparency, while the enhanced "Orders" report now includes a filter by product, so you can get more detailed insights at a glance.
• We’ve added a "Requester" filter and an improved "Assignee" search to process tickets efficiently and ensure a smooth flow.
• Admins now have the ability to turn off automatic payment retries and reminders right from the Location settings > Billing tab.

All these improvements are available to you now—just log in and experience the improvements first-hand. And if you're not in Spacebring yet, book a demo.

Introducing a major update that gives you more flexibility and control over the equipment at your locations.

There is now a dedicated page for all rentable equipment, making it easier for administrators to manage items such as monitors, projectors, and more. This change improves visibility and accessibility for users while streamlining the administration page.

Administrators can define the number of units available for each item (e.g. five monitors), and the system will automatically prevent overbooking. You can also set bookings by the hour or day, assign reservation permissions, require administrator approval when needed and offer tiered pricing based on booking duration.

The system supports convenient self-service bookings. Administrators can track all reservations and equipment availability in a clear timeline. The equipment feature also includes customizable notification settings, invoice-based booking options for users or companies, and detailed analytics to monitor usage and identify trends.

The new equipment management feature is now available on Spacebring. Activate it easily with guidance from our Help Center.